Submit a proposal to host a Triennial Conference
Every three years in June, AED hosts a Triennial Conference, welcoming all deacons in the United States, Canada, and associated communions. The 2022 conference was canceled due to Covid-19 and the next is coming in 2025.
Please consider submitting a proposal to host a future Triennial.
AED attempts to provide wide opportunity for deacons and others to participate, and so attempts to hold the conference in a variety of locales around the continent. In order for the event to be successful it is essential to have a well-organized local committee from a host Diocese to offer an invitation and manage on-site activities. The last Conference was held in Providence, RI. Dates are generally May-June.
We invite you, your community of deacons and your diocese to submit a Proposal for hosting this Conference at a future date.
Proposals should carefully address EACH of the following:
1. The Bishop’s Support: In what ways will your Bishop support the Conference? May we count on your bishop to participate in some activities, and to preside over the Closing Eucharist?
2. The Community of Deacons: Is there a community of deacons willing to function as a local planning committee? Are there two deacons who will convene this local committee? (At least one should have attended a previous Triennial.) Are there enough deacons or other interested persons with appropriate skills to carry out the following important functions:
3. The Proposed Conference Site: Identify one or two sites available for appropriate dates, and accommodating up to 400 persons. Do they have a reasonable and modest cost structure? Please provide details addressing the following issues and costs:
A. Most attendees will need hotel or dormitory accommodations. What are the amenities of rooms at the proposed site? Room rate for single and double occupancy? Common or shared bathrooms?
B. Local attendees may commute. What needs might they have and how will those be addressed in your setting?
C. What kinds of disability adaptation are available at your proposed site? Is the site entirely ADA compliant? Are there suitable guest rooms for disabled persons?
D. How might food be provided at your site, including daily meals for Conference site residents and commuters, daily meals for non-participating spouses/partners, coffee breaks, social hours, and a banquet with additional guests?
E. Are there appropriate spaces at your site for Conference use including:
G. In what ways could you support the use of music in our liturgies?
H. It is suggested, but not necessary, to attend a local church for the closing Eucharist. If this is possible, please identify options for this, and any estimated associated costs (altar guild, musician, sexton, etc.). Some churches have charged AED in the past to use their facility, and this is to be avoided if at all possible.
4.Transportation: Does the site proposed have good air transportation service? How will the participants get to the site from the airport, and what is the cost? Can the local team provide transportation to and from the airport to the Assembly site if necessary? Will there be any transportation costs for any offsite activities (such as closing Eucharist)? Identify what provision will be made for any attendees needing assistance due to a physical disability.
5.Commitment to Fundraising Support: The 2019 Triennial greatly benefitted from the support of the local team working on fundraising for specific items, like participant bags, nametags and T-shirts for the hosting staffers. Who on your local team would be willing to investigate local sources of financial or in-kind support?
6.Special Appeal of your Area: What special historical, cultural or religious appeal does your area have that AED could use to enrich the Conference theme? What local attractions might appeal to family members accompanying Assembly participants?
Please contact AED with any additional questions. We welcome any opportunity to discuss this proposal and make it possible for your diocese to host. Thank you!
Please submit proposals in PDF format.